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TOS Software: Modules & Features

Start modular, extend as needed: smartTOS covers all core processes of your terminal, from gate to billing.

CORE module

The foundation: all terminal processes in one system

The CORE module is the basis of smartTOS: transport orders, wagon lists, train dispatching, gate processes and loading-unit management come together in one system, in real time.

Every movement at the terminal is documented: which loading unit was received, transhipped and delivered, and when. Stock levels are accurate, without phone calls and without paper lists.

  • Transport orders & pre-notification (import via interface or Excel)
  • Train dispatching with wagon lists and load planning
  • Truck ingate and outgate
  • Loading-unit management with end-to-end status tracking
  • Real-time yard stock
  • Reports & administration

Road arrivals & departures

Gate & Road

From the pre-gate parking area to the exit: smartTOS guides every truck visit digitally through the terminal — with short waiting times at the gate, even without staff.

Truck gate management

Control all truck visits centrally: from registration through release to exit, optionally with videogate automation.

smartTOS screen: outbound data of a loading unit with loading state and physical inspection

Driver self check-in

Drivers register themselves, at the on-site kiosk or on their own smartphone. Short waiting times at the gate, even without staff.

Gate inspection & damage documentation

Condition and data of every delivered unit are captured directly at the truck, including photo documentation on a mobile device.

smartTOS screen: damage capture with photo documentation according to ISO 9897

Rail arrivals & departures

Rail

Trains set the rhythm of the terminal. smartTOS controls them across the entire lifecycle: from pre-notification through unloading and loading to shunting.

Train dispatching

Control trains across the entire terminal lifecycle: you dispatch with complete data instead of shouted updates and gut feeling.

smartTOS screen: wagon list with load planning, weights and status

Mobile wagon check

Train inspection directly at the track, via an offline-capable tablet app. Unloading can start as soon as the first wagon is checked.

smartTOS screen: wagon details with position and damage capture

Waterway arrivals & departures

Water

With smartTOS, trimodal terminals also integrate inland waterway barges — in the same system as rail and road.

Barge management

Inland barges as the third transport mode: arrivals, unloading and loading in the same system as rail and road.

Handling & yard

Handling & Yard

Lifting orders are generated automatically from operational events, while yard management keeps the stock geo-referenced and up to date in real time.

Crane & lifting orders

Lifting orders are generated automatically from operational events and arrive prioritised on the tablet in the crane.

smartTOS on the equipment tablet: lifting-order queue with status and target areas

Reach stackers & forklifts

The same order control as in the crane, directly on the tablet in the stacker, even with fluctuating network coverage.

Yard management

Every loading unit geo-referenced, every container findable: a visual yard overview with a rule-based storage strategy.

smartTOS screen: yard overview with filters by storage slot, loading state and status

Depot & workshop

Depot & Workshop

The empty container depot and repair management cover the complete depot process, from empty return to the invoiced repair.

Empty container depot

Manage the shipping lines' returns and releases digitally, with automatic assignment and reporting in the standard format.

Container repair

From documented damage to the invoiced repair: the complete repair process according to ISO 9897, digital and mobile.

smartTOS screen: repair transaction with status chain and damage capture according to ISO 9897

Control centre & administration

Control Centre & Administration

Dashboard, billing and reporting turn operational data into management insight, for dispatchers, back office and executives.

Terminal dashboard

The entire terminal at a glance: yard, tracks and loading areas live, with search, warnings and drag & drop.

smartTOS dashboard: visual terminal overview with yard, track and loading areas

Billing & service catalogue

Billing straight from operations, not afterwards: lifts, storage costs and depot services are generated automatically from operational data.

Reporting & analytics

Reliable KPIs from operations: Where do waiting times occur? Which relations are growing? What does the terminal actually earn money with?

Partners & interfaces

Partners & Interfaces

smartTOS speaks your partners' language: forwarders pre-notify themselves, operators and shipping lines are connected via EDI standards.

Forwarder self-service

Forwarders pre-notify deliveries and collections themselves. The terminal plans truck arrivals instead of discovering them at the gate.

Interfaces & partner systems

Bookings, train data and status messages flow automatically, via established EDI standards such as EDIGES, CODECO and COPARN.

Architecture & operations

EU cloud or on-premise, operated by Evolit

smartTOS is an offline-capable web application for desktop and mobile devices. It runs either as a scalable SaaS solution in the EU cloud or on-premise in your infrastructure.

Evolit operates the system with active security screening, function monitoring (health checks) and 24/7 support. You run your terminal, not your IT.

  • SaaS in the EU cloud or on-premise operation
  • Offline-capable web application for desktop and mobile devices
  • 24/7 monitoring and support by Evolit
  • Continuous product development
smartTOS system architecture: modules, interfaces and operations at a glance

With the eFTI regulation, the digital exchange of freight information is becoming the standard in Europe. Terminals that capture their data in a structured way today will be ahead tomorrow: they can provide information to authorities, operators and shippers automatically, instead of retyping documents.

smartTOS is prepared for this. All core processes generate structured, analysable data; standardised interfaces such as EDIGES connect your terminal to the logistics chain. Read more about how eFTI is changing combined transport in our blog post How eFTI Data Is Shaping the Future of Sustainable Freight Transport.

To see what this delivers in practice, take a look at the Kapfenberg terminal: from analogue handling to real-time control.

Container handling at an intermodal terminal
Container handling at an intermodal terminal

Licence model

Usage-based licensing instead of a million-euro investment

Start modular

You begin with the CORE module, without a multi-million investment and without paying for features you do not need.

Extend as needed

Depot, repair, billing, self-check-in, videogate/OCR or crane interface: modules are added when your terminal needs them.

Pay by usage

Licence costs are based on your terminal's actual usage. The system grows with you, and so do the costs, only then.

Frequently asked questions about the TOS software

What is the smartTOS CORE module?
The CORE module is the foundation of smartTOS: transport orders, wagon lists, train dispatching, gate processes and loading-unit management come together in one system, in real time and with end-to-end status tracking. Every movement at the terminal is documented, and stock levels are correct without paper lists.
Which areas of the terminal does smartTOS cover?
smartTOS covers all core areas of an intermodal terminal: gate & road (truck gate management, driver self check-in, gate inspection), rail (train dispatching, mobile wagon check), water (barge management), handling & yard (crane, stackers, yard management), depot & workshop (empty container depot, container repair), control centre & administration (terminal dashboard, billing, reporting) as well as partners & interfaces (forwarder self-service, EDI connections).
Which modules are available in addition to CORE?
smartTOS extends modularly: gate & self-check-in, yard, depot & repair, videogate/OCR & crane interface, billing, dashboard & reporting, plus interfaces such as EDIGES and open service APIs.
Does smartTOS run in the cloud or on-premise?
Both are possible: smartTOS runs either as a scalable SaaS solution in the EU cloud or on-premise in your own infrastructure. Evolit operates the system with active security screening, health monitoring and 24/7 support.
Does smartTOS work on mobile devices?
Yes. smartTOS is an offline-capable web application for desktop and mobile devices. Mobile devices replace paper lists, for example for photo-based damage documentation at the gate or for the wagon check at the track.
How does partner data get into smartTOS?
Via standardised interfaces such as EDIGES, pre-notifications, bookings and status messages flow automatically between the terminal, operators and shippers. Inbound and booking information is imported, status messages are exported to partners in a structured way, and open service APIs enable individual integrations.

Which modules does your terminal need?

In a demo we show you how smartTOS maps your actual processes, from gate to billing.

Request a demo